EBITA Systems

Business Challenge

A big customer using Oracle ERP requested their suppliers (especially who might have the technical resources) to go e-invoicing for AP automation. For this particular equipment supplier, Accounting would manually print 100 plus Service Invoices to PDF each month and send them to the customer by email. On the customer side, AP and Procurement departments would review the paper invoices and manually enter into their Oracle system. Combined, both sides have manual, high volume work on invoice handling.

Solutions

A team is assembled to include stakeholders from supplier's IS, Sales, and Accounting departments, to work with stakeholders from customer's IS, Purchasing, and Accounting departments to explore the solutions.

Oracle Supplier Network

The Oracle Supplier Network (Oracle SN) in an online service managed by Oracle that provides electronic messaging services. It is open to all EBS , Fusion , Peoplesoft customers and their trading partners. The Oracle Supplier Network enables trading partners to track the delivery of all business documents with a Transaction Monitor for both test and production transactions. The Oracle Supplier Network provides private, secure transaction management with trading partners of every size and level of sophistication.

Benefits of OSN include:

• Simplify Integration - On-ramp trading partners quickly with features such as quick, web-based registration, company profile setup, and account maintenance capabilities.
• Minimize Integration Costs - Avoid cost of supporting individual connections, multiple protocols, and multiple standards.
• Track Performance - Track successful delivery of all message traffic. Deploy auto-retry capabilities for exceptions.
• Support Key Transactions - Support key procurement and payment transactions, including purchase orders, change orders, advance ship notices, and invoices.

The Supplier Network provides a set of services for the routing, translation and delivery of extensible markup language (XML)-based electronic commerce transactions, such as purchase orders, ship notices and invoices. Customers connect once to the Oracle Supplier Network, and the network automatically routes the procurement transactions to the supplier.

NAV XMLport, XML DOM Automation, and OSN

Using NAV XMLport function and XML DOM Automation, a cXML file could be instantly produced for all the invoices posted for the month in NAV for a group of accounts with the designated bill-to invoicing partner. The supplier could simply send a message on Oracle Supplier Network (OSN) with cXML file uploaded. The customer's Oracle system could regenerate customized internal invoices and post financial transactions. Both side are happy with the e-invoicing and AP automation solution.